James Madison University collects and manages a variety of academic information, including course and grade data, LMS system data, and advising data. This information allows faculty and staff to communicate with students, provide advising services, and continuously improve teaching and learning at JMU. The systems that manage this data include PeopleSoft, Canvas, and My Madison Connect.
- Course Data
information such as Course Schedule & Instructor Information (sections), Course Curriculum, Course Evaluations
- Grade Data
information such as Student Credit Accumulation, Student Term & Cumulative GPA, Course Grades, Assignment Grades
- Canvas Data
such as discussion posts, assignment submissions, chat messages, conversations with classmates and instructors, quiz responses, grades - Advising Data
information such as Assigned Advisor, Advising Notes, Advising Appointments, and Student Alerts & Holds
- Teaching & Learning
advancing the university's academic mission by delivering high-quality education. - Course Enrollment Management
managing course registration, ensuring students meet prerequisite requirements, and optimizing class schedules. - Student Outreach & Support
using information from academic records to coordinate resources (such as advising, tutoring, and career guidance) that enhance student success and well-being. - Communications
providing students with information on services and events that pertain to them - Analytics and Reporting
tracking academic performance, identifying trends, and providing actionable reports to drive strategic planning, optimize resource allocation, and ensure compliance with accreditation standards.
- Assessment & Curricular Improvement
evaluating course performance and identifying areas for improvement to enhance educational practices and student performance.
- Directly (provided by students)
- Assignments, quizzes, etc.
- Evaluations of teaching
- From others (provided by faculty, staff and JMU offices)
- Faculty
- Advisors
- Classroom peers
- System-generated
- Web-based applications (such as Canvas) data based on student visits, interaction, etc.
- Web-based applications (such as MyMadison Connect) data based on advising appointments, alerts, etc.
- National Student Clearinghouse
James Madison University shares academic data internally to faculty and staff who have pre-approved need-to-know access to relevant data tables and fields. Access to academic data is managed by IT and the relevant JMU data owner. JMU does not sell student information to external parties. We do report data to required state and federal higher ed regulatory agencies.
Here are some examples of the parties that Academic Data are shared with (in some cases, mandated by state and federal law):
- JMU student support services
- Examples: Libraries, Academic Student Services
- Government entities for reporting
- Examples: U.S. Federal Government (NCES), State Council for Higher Education in Virginia (SCHEV), U.S. Dept. of Veteran Affairs (VA)
- Regulatory organizations
- Examples: Southern Association of Colleges and Schools Commission on Colleges (SACSCOC), National Collegiate Athletic Association
Personal information may also be shared when required by law, or as permitted by law to protect the safety, property, or rights of the university, its community members and guests.