Case outcomes may be assigned for individual students, as defined in this Handbook, at the conclusion of OSARP’s Individual Accountability Process, Individual Interim Suspension Process, Sexual Misconduct Accountability Process, or Title IX Sexual Harassment Adjudication Process. Those outcomes are listed in the “Types of Individual Case Outcomes” section of the Student Handbook.
Case outcomes may be assigned for recognized student organizations or student groups, as defined in this Handbook, at the conclusion of OSARP’s Organizational Accountability Process. Those outcomes are listed in the “Types of Organizational Case Outcomes” section of the Student Handbook.
Other JMU departments, offices, administrators, or conduct processes may assign or refer a student to complete an outcome coordinated by OSARP. More information will be provided to the individual student, recognized student organization, or student group at the time of referral.
Guidelines for Assigning Individual & Organizational Case Outcomes
Range of Case Outcomes
Taking into consideration the totality of the circumstances surrounding the case and all evidence provided during the OSARP process, OSARP staff or University Case Administrators may assign any outcome listed in the "Individual Case Outcomes" or “Recognized Student Organization and Student Group Case Outcomes” sections of the Student Handbook. Suspension or expulsion from JMU, notice of trespass from JMU (only for individual students) and/or removal from all university housing may only be assigned if the case was deemed eligible for that potential outcome when the Responding Party/Respondent/Responding Organization received email notification of the alleged violation(s).
Guidelines for Assigning Case Outcomes
To maintain fairness and consistency in the assignment of outcomes for policy violation(s), policy violation(s) have been classified as major, minor, or flexible. Depending on the severity of the incident, a flexible violation can be classified as major or minor. Typically, major violations will carry more severe outcomes than a minor violation. Policy violation(s), for which a student, recognized student organization, or student group are found responsible, will be classified by OSARP as either major, flexible, or minor.
To balance consistency and fairness in assigning outcomes, guidelines have been developed as a starting point for OSARP staff and University Case Administrators to consider when determining outcomes for a student, recognized student organization, or student group found responsible for a first-time policy violation. However, the totality of the evidence, the severity of the incident, previous case history, and the perspectives of the participants involved may result in the severity of the outcome being higher or lower than the guidelines listed below. OSARP staff and University Case Administrators have the ability to increase or decrease the severity of the outcome when making a decision in a case; however, Suspension or expulsion from JMU, notice of trespass from JMU (only for individual students) and/or removal from all university housing may only be assigned if the case was deemed eligible for that potential outcome when the email notification of alleged policy violation(s) was sent to the Responding Party/Respondent/Responding Organization.
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Outcomes resulting from a first-time minor policy violation(s) or from a first-time flexible policy violation(s) when classified as a minor policy violation(s) typically include educational or restorative outcomes.
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Outcomes resulting from a first-time major policy violation(s), or from a first-time flexible policy violation(s) when classified as a major policy violation(s), can include probation (for recognized student organizations or student groups), educational, restorative, wellness, or developmental outcomes, fines, special assignments, restriction of privileges, or removal from university housing. Suspension or expulsion from JMU, notice of trespass from JMU (only for individual students) and/or removal from all university housing may be an outcome of a first-time major policy violation(s) if the case was deemed eligible for that potential outcome when the email notification of alleged policy violation(s) was sent to the Responding Party/Respondent/Responding Organization.
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Outcomes resulting from cases not representing a first-time minor, major, or flexible policy violation(s) can include probation (for recognized student organizations or student groups), educational, restorative, wellness, or developmental outcomes, fines, special assignments, restriction of privileges, and removal from university housing. Suspension or expulsion from JMU, notice of trespass from JMU (only for individual students) and/or removal from all university housing may be an outcome of cases not representing a first-time minor, major, or flexible policy violation(s) if the case was deemed eligible for that potential outcome when the email notification of alleged policy violation(s) was sent to the Responding Party/Respondent/Responding Organization.
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When applicable, disciplinary outcomes assigned by the JMU Honor Council, Policy 1324 process, other JMU conduct process, or OSARP process will occur concurrently.
For an individual student, failure to complete, schedule, attend, or be on time for programs/meetings, failing to complete related assignments, or failing to follow program expectations may result in a $50 fine per program/meeting not completed by the deadline and a student account hold, which prevents class registration and is typically only removed once outstanding outcome(s) are verified as completed by OSARP. Repeated failure may result in an alleged policy violation of Failure to Comply with an Outcome.
For a recognized student organization or student group, failure to complete, schedule, attend, or be on time for programs/meetings, failing to complete related assignments, or failing to follow outcome(s) expectations may result in the loss of specific access or resources, such as the BeInvolved website, until outstanding outcome(s) are verified as completed by OSARP. Repeated failure may result in an alleged policy violation(s) of Failure to Comply with an Outcome.
- Alcohol - Underage Possession or Consumption
- Alcohol - Open Container
- Drugs - Misdemeanor Possession of Drugs
- Littering
- Smoking, Vaping, Tobacco, and/or Nicotine
- Alcohol - Providing Alcohol to Underage Individuals
- Alcohol - Driving Under the Influence
- Multiple prohibited substances in the same incident
- Drugs - Driving Under the Influence
- Drugs - Selling, Providing to Another, or Distribution of Drugs or Drug Paraphernalia
- Drugs - Felony Possession of Marijuana or other Drugs
- Harassment
- Hazing
- Interference or Retaliation in a University Process
- Sexual Misconduct
- Physical Force or Attempted Physical Force
- Prohibited Conduct
- Title IX Sexual Harassment
- Weapons
An alleged violation(s) of university policy may also be considered major in any of the following circumstances:
- Repeated violations of any policy(ies)
- Conduct that is prohibited by local, state, or federal law that affects the university’s pursuit of its educational mission
- Multiple violations of policies in one incident
- Multiple prohibited substances in the same incident
- Severity of the impact on the individual and/or community
- Alcohol
- Camping or Shelter Construction
- Campus Election Rules
- Damage, Attempted Damage, or Vandalism of Property
- Disruptive Conduct
- Drugs
- Endangerment
- Facilitating Academic Misconduct
- Failure to Comply with an Outcome
- Falsification of Information
- Fire Safety
- Gambling
- Noncompliance
- Misuse of Technology
- Obscene Conduct
- Prohibited Masking
- Responsibility for Guests
- Soliciting, Petitioning, Selling, Surveying, & Publicizing
- Theft, Attempted Theft, or Possession of Stolen Items
- Trespassing
- Unauthorized Use, Possession, or Transfer of Item(s)
Individual Case Outcomes
Any student found responsible for violating any of the regulations or policies of JMU may be subject to one or more of the following outcomes.
Education provided by JMU on a specific topic relevant to the student and/or case. Failure to complete, schedule, attend, or be on time for programs/meetings, failing to complete related assignments, or failing to follow program expectations may result in a $50 fine per program/meeting not completed by the deadline and a student account hold, which prevents class registration and is typically only removed once outstanding outcome(s) are verified as completed by OSARP. Repeated failure may result in an alleged policy violation of Failure to Comply with an Outcome. See the “Fines” or “Student Account Hold” sections for more detail.
Educational programs may include, but are not limited to:
By the Numbers
This two-hour program examines the reason for the establishment of community standards. An overview of Virginia laws and university policies is provided. Students discuss personal values, community resources, and risk-reduction strategies for avoiding negative consequences of alcohol use. This short course was designed for minor alcohol violations.
Calling the Shots
This three-week, 6-hour, program guides students towards making future decisions more consistent with their values and in compliance with the law. Harrisonburg and/or JMU police participate in this program to answer students' questions and address risk-reduction strategies. This program was designed for students who violated alcohol policy.
Mentor Experience
This program is used for students who have violated university policy and lack a personal understanding of their mission, values, and goals. Through participation in one-on-one meetings with a faculty, staff, or graduate student mentor, students develop a relationship of mutual respect and trust. The Mentor Experience includes attendance at 8-, 10-, 12-, or 15 one-hour mentor meetings and submission of a final reflection paper.
Moving Forward
This is a 15-hour process involving regular meetings with a faculty/staff facilitator for in-depth discussions about personal values, healthy relationships, consent, and other related topics along with reflection activities guided by a workbook. The student will also be required to submit a two-page reflection paper.
Values in Action
This 3-hour program encourages participants to explore their personal values, act with integrity, and practice ethical decision-making. In addition, students are challenged to set personal goals for increased positive community engagement. This program was designed for students whose actions in a particular incident may not have been in line with their personal values or the values of the institution.
Well Dukes offers one-on-one coaching to help students identify and reach their personal well-being goals. Trained coaches take a positive approach, focusing on student strengths and working in partnership to support change. Conversations are confidential, free-of-charge, and can address diverse topics such as alcohol, cannabis and other drug use, social and relationship well-being, nicotine cessation, sleep habits and stress management. Well Dukes Coaching is not an addiction treatment program. Consultation and referral to appropriate community resources is available.
Students are considered to have failed to complete the Well Dukes Coaching outcome if they do not attend two scheduled appointments, regardless of the completion deadline provided by OSARP.
Restorative Practices are provided by OSARP on a specific topic relevant to the student and/or case. Failure to complete, schedule, attend, or be on time for programs/meetings, failing to complete related assignments, or failing to follow program expectations may result in a $50 fine per program/meeting not completed by the deadline and a student account hold, which prevents class registration and is typically only removed once outstanding outcome(s) are verified as completed by OSARP. Repeated failure may result in an alleged policy violation of Failure to Comply with an Outcome. See the “Fines” or “Student Account Hold” sections for more detail.
Restorative Practices may include, but are not limited to:
Conversations about Conflict
Conversations about Conflict is a one session, two-hour program. It is meant for students to reflect on how they deal with conflict in their relationships with friends, roommates, family members, professors, university staff, community members, and themselves. Through this one-on-one workshop, students will be given the opportunity to assess their own conflict style, discuss how their community is impacted by conflict, and develop skills for future engagement in conflict. Upon completion of the workshop, students submit a reflection paper.
Restorative Intake and Outcomes
Students may be required to attend a Restorative Intake and Outcomes when their actions have a harmful impact on the community. During a Restorative Intake meeting, students meet individually with a facilitator and are encouraged to reflect on questions such as “What happened from your perspective?”, “How have you been impacted?”, “Who else has been impacted and how?”, “What are the needs of the impacted parties?”, and, “What can be done to make things as right as possible?” Students may decide, in collaboration with a facilitator, to complete one or more outcomes to address the impacts and needs discussed. Outcomes may include but are not limited to an apology letter, a reflection paper, a class or workshop, or a Restorative Process. Students are expected to complete all outcomes by the agreed upon deadline(s). The Restorative Intake and Outcomes requirement is considered complete at the time no outcomes remain to be completed.
Restorative Circle
Students may be required to participate in a Restorative Circle focused on a specific topic when their actions harmed, or had the potential to harm, the community. Restorative Circles involve students, Community Representatives, and facilitators sitting in a circle and using a talking piece to discuss individual and community impacts, harms, needs, and obligations. Participants are encouraged to share solutions for addressing the impacts and harm created. These solutions may result in the creation of a Restorative Agreement, which students are expected to complete by the agreed upon deadline(s). A Restorative Circle usually involves a larger number of participants (more than four individuals) and participants should plan for the Circle to last about two hours. However, there are times when the Circle will be longer. Additionally, the facilitator(s) will determine if an Intake Meeting is necessary prior to participation in a Restorative Circle.
Comments
OSARP may provide comments as a part of the case outcome to provide information to the student. For example, a comment may read, “Student completed court requirements of ASAP and 50 service hours related to this case”. Another example may be, “OSARP Case Administrator facilitated an educational conversation with the student”.
Reminders
OSARP may provide reminders as a part of the case outcome to emphasize a task to the student. For example, a reminder may read, “Reminder to complete the Values in Action program from a previous case.”
Reminders are also statements provided by OSARP to students about what may occur if they are found responsible for a particular policy violation(s) in the future. Reminders include, but are not limited to:
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A student who has already received two strikes for minor Alcohol or Drugs policy violations may have a reminder provided by OSARP that states the following: “Outcomes may include suspension, expulsion, or notice of trespass from JMU and/or removal from all university housing if you are found responsible, in a future case, for another violation of the Alcohol or Drug policy”
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A student who is found responsible for repeated violations of Failure to Comply with an Outcome policy may have a reminder provided by OSARP that states the following: “Outcomes may include suspension, expulsion, or notice of trespass from JMU and/or removal from all university housing if you are found responsible, in a future case, for another violation of Failure to Comply with an Outcome policy” or “For future alleged violation(s) of Failure to Comply with an Outcome policy, a hold will be placed on your JMU student account until OSARP verifies the outstanding sanction(s) have been completed.”
Remedies
If a student is found responsible for a violation of Title IX Sexual Harassment, OSARP may provide remedies as part of a case outcome. Remedies are measures designed to restore or preserve equal access to the university's education program or activity for the Complainant and may include the same individualized services described as supportive measures.
Student Account Hold
If a student fails to complete, schedule, attend, or be on time for required programs/meetings, fails to complete related assignments, fails to follow program expectations, or is found responsible for violations of Failure to Comply with an Outcome policy, a hold may be placed on their JMU student account that will typically remain in place until OSARP verifies completion of all outstanding outcome(s) for the student. Account holds will prevent the student from registering for classes or making changes to their class schedule. Additional information regarding student account holds can be found in the “Records – Students” section of the Handbook.
Required reimbursement by the student to the university to cover the cost of damage or loss of property.
A single fine shall be no greater than $100. To evaluate the amount of a fine, OSARP will consider a variety of factors, including but not limited to the student’s previous history and outcomes in OSARP; whether the student failed to complete previously assigned outcomes. Typically, a student that fails to complete any required outcomes will be assessed a $50 fine for every program/meeting not completed by the deadline. All payments are to be made to the University Business Office upon receipt of invoice.
The student loses the ability to live in or visit specific university housing (e.g., a single or multiple residence halls) or all university housing for a specified length of time or permanently. If the student is not permanently removed from all university housing, the student may reapply for university housing once the removal period has concluded, provided there is space available. If the student enters university housing during their removal period, they will be subject to arrest for trespassing and additional alleged policy violation(s) in OSARP.
NOTE: JMU departments who oversee and maintain university housing contracts, such as the Office of Residence Life, may make their own determinations regarding a student’s ability to live in or visit university housing that is more severe than the outcome(s) assigned from a university conduct process.
In certain cases, restriction(s) of privileges may be imposed as an outcome. These may include but are not limited to:
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Removal or restriction of a student’s parking privileges on university owned or operated property.
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Removal or restriction of a student’s privilege of attending athletic events on university owned or operated property.
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Removal or restriction from university-sponsored activities.
Requiring a Responding Party to have no direct or indirect contact with a specific individual(s) based on the circumstances of the case, including but not limited to verbal or nonverbal contact in person, through electronic means, or through a third party. Students who are found responsible for violating an OSARP No Contact Order may be suspended, expelled, or issued a notice of trespass from JMU and/or removed from all university housing.
Removal from all university owned or operated property for a defined period of time. Students who are found responsible for violating an OSARP Notice of Trespass may be suspended or expelled from JMU and may face criminal trespassing charges.
The student is dismissed from JMU for a specified length of time, after which they are allowed to return to the university. During their suspension period, a suspended student may not be enrolled in JMU classes, enter or live in JMU residence halls, or enter university owned or operated property without permission from the Director of OSARP or designee. If a student withdraws from JMU prior to the conclusion of an OSARP process but after OSARP staff or University Case Administrator has informed the student of their decision to suspend the student, the terms of the suspension remain in place until the OSARP process is concluded. If the student does enter university owned or operated property during their suspension, they will be subject to arrest for trespassing and additional alleged policy violation(s) in OSARP. Suspended students may not serve as volunteers for JMU and may not attend JMU-sponsored events while suspended, even if the involvement occurs off campus. If a student is suspended due to behaviors defined as a Crime of Violence or violation(s) of the Physical Force or Attempted Physical Force, Sexual Misconduct, or Title IX Sexual Harassment policies, the Reporting Party/Complainant in the case will be informed when the Responding Party/Respondent re-enrolls at JMU if the Reporting Party/Complainant is enrolled at that time.
For any student who receives an immediate suspension from JMU, regardless of academic year, the immediate suspension from JMU will be deemed effective for the current semester or, if it is rendered for a graduating senior, for the most recent semester the student attended, which may mean a loss of academic credits for that semester. Further, after a final decision in the case has been rendered, the effective date of an immediate suspension from JMU will be the date of the initial Individual Accountability Case Review. The removal from university owned or operated property associated with a decision of immediate suspension does not go into effect until the decision in the case is final, unless the student is under an Individual Interim Suspension Status or Emergency Removal that provides for this removal until the final decision in the case.
Students seeking to return to JMU following a suspension must submit re-entry forms to the Office of the Registrar. The deadlines for submission of these forms are typically several months before the start of the semester in which the student is planning to return. For information relevant to re-entry, suspended students are encouraged to refer to the Academic Student Services website at jmu.edu/acstudserv/reentry.shtml.
Returning to University Owned or Operated Property after a Suspension:
Suspended students can return to JMU owned or operated property provided their suspension period has been completed. In order to return, students will need to follow and complete the re-entry process found here: https://www.jmu.edu/registrar/students/Reentry.shtml
The student is permanently separated from the university. A student who is expelled may never be enrolled in JMU classes, enter or live in JMU residence halls, or enter university owned or operated property without permission from the Director of OSARP or designee. If a student withdraws from JMU prior to the conclusion of an OSARP process but after an OSARP staff member or University Case Administrator has informed the student of their decision to expel the student, the terms of the expulsion remain in place until the OSARP process is concluded. If the student does enter university owned or operated property, they will be subject to arrest for trespassing.
For any student who receives an immediate expulsion from JMU, regardless of academic year, the immediate expulsion from JMU will be deemed effective for the current semester or, if it is rendered for a graduating senior, for the most recent semester the student attended, which may mean a loss of academic credits for that semester. Further, after a final decision in the case has been rendered, the effective date of an immediate expulsion from JMU will be the date of the initial Individual Accountability Case Review. The removal from university owned or operated property associated with a decision of immediate expulsion does not go into effect until the decision in the case is final, unless the student is under an Individual Interim Suspension Status or Emergency Removal that provides for this removal until the final decision in the case.
Recognized Student Organization and Student Group Case Outcomes
Any recognized student organization or student group found responsible for violating any of the regulations or policies of JMU may be subject to one or more of the following outcomes.
At times, the word “organization” or “organizational" may be used to describe both a recognized student organization or student group, as they are defined in this Handbook.
OSARP may communicate any assigned outcome(s) to appropriate persons/entities, as defined in the Organizational Accountability Process.
Failure to complete, schedule, attend, or be on time for programs/meetings, failing to complete related assignments, or failing to follow outcome(s) expectations may result in the loss of specific access or resources, such as the BeInvolved website, until outstanding outcome(s) are verified as completed by OSARP. Repeated failure may result in an alleged policy violation(s) of Failure to Comply with an Outcome.
While on organizational probation, which is assigned for a specified length of time, the organization may be assigned more severe outcomes, including suspension or expulsion from JMU and/or removal from all university housing, if found responsible in a future case for another violation of university policy.
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Other outcome(s) may be assigned during the Organizational Accountability Process in conjunction with organizational probation.
While on organizational suspension, which is assigned for a specified length of time:
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A recognized student organization has their recognition revoked by the university through the Office of Student Life.
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A student group is unable to register for, or receive, recognition from the university through the Office of Student Life.
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The organization will be restricted from certain activities or privileges, including but not limited to receiving funds from JMU, using resources provided by JMU, co-sponsoring or participating in any and all university-sponsored social, intramural, athletic, or other similar activities on university owned or operated property or off campus, or recruiting or initiating any new members through an official university process.
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The organization may not maintain or live in university housing for the duration of the organizational suspension, which may include immediate removal from university housing. Refer to the organizational housing contract with the Office of Residence Life for more information regarding the impact on university housing related to a loss of recognition.
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An outcome of organizational suspension does not go into effect until the decision in the case is final.
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The organization is considered not in good disciplinary standing with the university during the period of an organizational suspension.
An organization that is assigned the outcome of organizational suspension may have specific expectations outlined in the case’s final decision for return to JMU, which may include the completion of other outcome(s) assigned during the Organizational Accountability Process.
An organization that has completed an organizational suspension and has also met conditions for return, as outlined in the case’s final decision, may seek recognition from JMU by completing the applicable registration process through the Office of Student Life.
If an organization violates the expectations of the organizational suspension, the university may pursue an alleged violation of Failure to Comply with an Outcome policy for individual students, recognized student organizations, or student groups, the outcomes of which may include suspension, expulsion, or notice of trespass (only for individual students) from JMU and/or removal from all university housing.
OSARP will communicate an outcome of organizational suspension as defined in the Organizational Accountability Process. OSARP may communicate to the following, including but not limited to:
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The Office of Student Life, UREC, and/or CMSS.
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Inter/national organizational governing body or headquarters.
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The Adviser for the organization.
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The JMU Police Department and local law enforcement.
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Competitive leagues or organizations for sports clubs.
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The Office of Residence Life and House Manager (for a recognized student organization or student group who have on-campus housing on “Greek Row”).
If an organization is suspended and attempts to seek recognition under the guise of a different organization name during the suspension period, JMU reserves the right to deny the request for recognition or withdraw the recognition. This conclusion may be based on multiple factors, including but not limited to overlapping membership, similarity of purpose, or the timing of the dissolution or prior loss of recognition and the request for new recognition.
When organizational expulsion occurs:
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A recognized student organization has their recognition permanently revoked by the university through the Office of Student Life.
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A student group is never able to register for, or receive, recognition from the university through the Office of Student Life.
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The organization is restricted from all activities or privileges, including but not limited to receiving funds from JMU, using resources provided by JMU, co-sponsoring or participating in any and all university-sponsored social, intramural, athletic, or other similar activities on or off campus, or recruiting or initiating any new members through an official university process.
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The organization may not maintain or live in university housing, which may include immediate removal from university housing.
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Members or other individuals who live in organizational university housing must refer to the organizational housing contract with the Office of Residence Life for more information regarding the impact on university housing related to a loss of recognition.
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The organization will not be approved for new university housing requests.
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An outcome of organizational expulsion does not go into effect until the decision in the case is final.
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The organization is considered not in good disciplinary standing with the university when organizational expulsion is imposed.
If an organization violates the expectations of the organizational expulsion, the university may pursue an alleged violation of Failure to Comply with an Outcome policy for individual students, the outcomes of which may include suspension or expulsion from JMU.
OSARP will communicate an outcome of organizational expulsion, as defined in the Organizational Accountability Process. OSARP may communicate to the following, including but not limited to:
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The Office of Student Life, UREC, and/or CMSS.
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Inter/national organizational governing body or headquarters.
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The Adviser for the organization.
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The JMU Police Department and local law enforcement.
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Competitive leagues or organizations for sports clubs.
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The Office of Residence Life and House Manager (for a recognized student organization or student group who have on-campus housing on “Greek Row”).
If an organization is expelled and attempts to seek recognition under the guise of a different organization name, JMU reserves the right to deny the request for recognition or withdraw the recognition. This conclusion may be based on multiple factors, including but not limited to overlapping membership, similarity of purpose, or the timing of the dissolution or prior loss of recognition and the request for new recognition.
After a period of 12 years from the academic year in which organizational expulsion was an assigned outcome, the organization can contact OSARP to request the organization be allowed to return to JMU and seek recognition through the Office of Student Life. This decision is at the discretion of the Director of OSARP or designee in consultation with the Office of Student Life. Additional information may be requested from the organization to make a decision, including but not limited to a support letter from an inter/national governing body or headquarters, information about an Adviser, governing documents for the organization, anticipated membership and executive board rosters, new member education plans, or risk management plans.
Prohibits a recognized student organization or student group from participating in specific activities or accessing specific university services or privileges, including but not limited to:
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Receiving awards or recognitions from the university.
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Maintaining an office or other assigned space on university owned or operated property.
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Receiving or retaining university funds.
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Participation in intramural sports as an organization.
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Participation in sport club practices or competitions as an organization.
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Being a co-sponsor and/or participant in any university-sponsored social event or other activity that occurs on university owned or operated property, including but not limited to: events open only to organization members, events open to all students, events with alcohol, or fundraisers or events sponsored or coordinated by a department or other organization (e.g., Student Org Night, Greek Sing, Homecoming Step Show).
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Sponsoring or co-sponsoring speaker(s) or guest(s) on university owned or operated property.
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Using or reserving university owned or operated facilities.
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Using or reserving JMU Motor Pool services.
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Advertising on university owned or operated property for organizational activities or events.
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Soliciting, selling any items, and/or fundraising on university owned or operated property.
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Recruiting or initiating new members through an official university process.
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Restriction on the number of new members or the timeline(s) for recruiting and/or initiating new members.
Leadership and other development opportunities for organizations, organizational leadership, or members, provided and/or facilitated by the university or an inter/national governing body or headquarters, including but not limited to:
Operational Audit
Organizational leadership will meet with designated university staff to review, assess, and adapt policies, procedures and operations.
New Member Education or Recruitment Plan
Organizational leadership will meet with university staff to develop plans for new member recruitment, education, and/or initiation.
University Staff or Adviser Meetings
Regularly scheduled meetings with the organization’s Adviser or assigned university staff to discuss operations and foster organizational commitment.
Attendance Requirements
The Adviser of the organization, a representative from an inter/national headquarters or governing body, a member(s) of the organization’s executive team, or a designated university faculty/staff member may be required to attend some or all events or meetings to provide direct guidance, support, and supervision.
Risk Management Plan
Organizational leadership will meet with designated university staff to develop plans to ensure the health and safety of members and guests during operations. This may include but not be limited to responsible use of alcohol at events, best practices for hosting social events, or procedures for practice, travel, or room reservations.
Pathfinders Workshops
Pathfinders, trained by the Office of Student Life, offer peer to peer consulting to best support student organizations in their own development and goals. Workshops offered include but are not limited to Strengths and DiSC exploration and coaching, team building facilitations, and leadership presentations.
Leadership Partner Programs
Recognized student organizations or student groups may be assigned leadership programs developed or presented by their affiliated inter/national governing body or headquarters.
Restorative Practices are provided by OSARP on a specific topic relevant to the organization and/or case.
Restorative Practices designed to address organizational behavior may include but not be limited to:
Required Restorative Intake Meeting and Outcomes
Recognized student organizations or student groups may be required to participate in a Restorative Intake and Outcomes when their actions have a harmful impact on the community. During a Restorative Intake meeting, students meet individually with a facilitator and are encouraged to reflect on questions such as “What happened from your perspective?”, “How have you been impacted?”, “Who else has been impacted and how?”, “What are the needs of the impacted parties?”, and, “What can be done to make things as right as possible?” Students may decide, in collaboration with a facilitator, to complete one or more outcomes to address the impacts and needs discussed. Outcomes may include but are not limited to an apology letter, a reflection paper, a class or workshop, or a Restorative Process (see the Restorative Practices section of the Handbook for more information about Restorative Processes). Students are expected to complete all outcomes by the agreed upon deadline(s). The Restorative Intake and Outcomes requirement is considered complete at the time no outcomes remain to be completed.
Required Restorative Circle
Recognized student organizations or student groups may be required to participate in a Restorative Circle that is focused on a specific topic when their actions harmed, or had the potential to harm, the community. Restorative Circles involve students, Community Representatives, and facilitators sitting in a circle and using a talking piece to discuss individual, organizational, and community impacts, harms, needs, and obligations. Participants are encouraged to share solutions for addressing the impacts and harm created. These solutions may result in the creation of a Restorative Agreement, which student organizations and student groups are expected to complete by the agreed upon deadline(s). A Restorative Circle usually involves a larger number of participants (more than four individuals) and participants should plan for the Circle to last about two hours. However, there are times when the Circle will be longer. Additionally, the facilitator(s) will determine if Intake Meetings with individual members of the student organization or student group are necessary prior to participating in a Restorative Circle.
In collaboration with partners in OSARP and other offices on campus (e.g., Well Dukes) organizations may be required to complete programs or education that focus on education and wellness for its members. Educational & Wellness Programs may address the following topics, including but not limited to:
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Policy-specific education
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Partying smart
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Alcohol and/or drug use
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Bystander intervention
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Hazing prevention and reporting
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Risk reduction
Required reimbursement by the organization to the university to cover the cost of damage or loss of property.
Comments
Reminders
OSARP may provide reminders as a part of the case outcome to emphasize information for the organization. For example, a reminder may read, “Reminder to complete assigned outcome(s) from a previous case” or “Reminder to complete assigned outcome(s) from the national headquarters related to this case"
