Annual Registration opens Tuesday, April 1^st, 2025 for all student organizations. This process is an important step for your organization to maintain access to BeInvolved, event space reservations, Student Org Night, the Club House, and more on campus! The information that we collect from your student organization’s registration allows our office to ensure that you are prepared for the upcoming academic year to function as a successful student organization at JMU. Registration will be open until September 22^nd, 2025. To sign up for Fall Student Org Night 2025, Annual Registration needs to be submitted by August 10^th, 2025.

To access the Annual Registration form for your student organization, head to your student organization’s group page on BeInvolved. You must be an officer listed on your student organization’s BeInvolved group page to access the Annual Registration form. If you are not listed as an officer, contact the current officers of the group or reach out to us at BeInvolved@jmu.edu

Click the blue [+ Group Re-Registration] button at the top of your group’s BeInvolved page to access the form.

There are eleven sections to the Annual Registration form, and it should take about 30 to 45 minutes to complete. Before you begin, we encourage you to collect the following information.  

• Important contacts:
  • Name of your student organization President, Treasurer, and Adviser for the upcoming academic year.
  • A list of at least three members to include.
  • If you plan to sign up for Student Org Night, please know who your primary contact will be.
  • If you plan to have 1-2 event planners for your organization, please know who the primary contact(s) will be.  

• Your updated constitution with all required sections.
  • Constitutions are an important part of your organization that share with us, your membership, and the JMU Community on how you operate as an organization.
  • Our team will review your constitution and request modifications if required sections are missing or if anything is incorrect. To speed up the review of your constitution and Annual Registration, here is a guide for what you have to include in your constitution. Also find below the most up-to-date constitution template.
    • Constitution Guide
    • Constitution Template
  • Information on how members join your organization.

• Letter of local, national or international affiliation if applicable
  • This letter should note that your organization is in good standing for the current or upcoming year by noting the date. We also need a signature from someone who works within headquarters or the national office included on the letter.  

• Off campus addresses where your organization holds events, programs, and meetings. This also includes if your organization owns property.
  • Why do we ask this?
    • Great question! This information is required under the Jeanne Clery Campus Safety Act.

Once an Annual Registration Form is submitted for your organization, the President, Treasurer and Adviser will be emailed details for completing an Officer Success Checklist. 

This checklist will be completed through BeInvolved and should take 10 minutes. Once this checklist is completed by the President, Treasurer and Adviser your organization will be approved! If you have any questions, please don’t hesitate to email BeInvolved@jmu.edu.

• Keep your student organization's BeInvolved roster updated! To do so, head to your group's BeInvolved group page and then click the Members tab. From there, add or remove members as necessary. Be sure to do the same for your exec board via the Officers tab.

Below are some final steps to keep in mind!

• Complete the Bank Authorization Letter Request on BeInvolved whenever there are new officers or advisers that need access to the CommonWealth One account. The letter will be sent directly to the bank. This information only applies if your group banks with CommonWealth One on campus.
• Use BeInvolved to help promote your student organization! Add events, pictures and lots more for others to see!
• Cash Handling Training and Student Event Planner Certification should be completed by select officers.