Training
Up and Running with New eVA Trainings (April 2022)
Procurement hosted four Up and Running with New eVA Training sessions via Zoom in April. This two-hour training covered all the basics to ensure you are ready to use New eVA to complete tasks you currently do in eVA.
If you missed these training sessions or would like to watch the session again, the recording of the April 20th Up and Running with New eVA Training is available here. Procurement will provide updates to this video as we learn of changes in New eVA.
New eVA Transition Guide
Procurement Services has created a transition guide to help existing eVA users navigate the new platform at go live. This guide walks through the most common processes users will need to complete to ensure end of fiscal year purchasing can continue. There will be at least one more version published before May 9th, so be mindful of printing this first version.
Dates to Remember
| When | What | Notes |
|
July - October |
Review training materials |
eVA users should review the New eVA Transition Guide and Up and the Running with New eVA Training playback. Procurement will provide other items at a later date. |
|
October 13th |
Requisition deadline for large dollar purchases (before eVA cutover) |
To ensure large dollar requisitions, $10,000 or greater, can be fully approved before the launch of New eVA they should be submitted by this date. Any requisitions that miss this deadline will need to be held until the campus go live date for New eVA (November 4th). If a requisition is in composing or submitted status it will NOT be converted into new eVA and will be permanently deleted. |
|
October 21st |
Requisition deadline for small dollar purchases and small dollar confirming orders that do not need Procurement approval (before eVA cutover) |
If your requisition requires supervisor approval be sure to coordinate with them to ensure the PR is fully approved by October 27th. |
|
October 26th |
Current eVA goes offline |
The current eVA platform will no longer be accessible starting at noon on this date. |
|
November 1st |
New eVA goes live |
Plan to NOT use New eVA for a few days after launch. This will give Procurement time to test and verify the new system is running as expected. |
|
November 4th |
New eVA ready for campus use |
We anticipate that eVA will be ready for campus use by this date, but this is subject to change. Normal purchasing can resume for small dollar items and large dollar purchases with contracted vendors beginning on this date. |
|
November 4th – January |
New eVA open labs and on-demand training hosted |
More information on how to sign-up for these sessions will be offered at later date. |
Frequently Asked Questions
The contract the Commonwealth had been using for the current eVA system is about to expire, and as a result, The Department of General Services (DGS) completed an RFP for a new system. Also, the current eVA system was first turned on back in 2001, and the new eVA will be a modern system that brings better functionality and a more consistent look and feel across the system.
Yes. Departments will still be required to use the new eVA, just as they would the current version.
As of June 1st, the updated go live date will be Tuesday, November 1st.
Yes, see the above training section for links to self-guided eLearnings, virtual training, and in-person training events.
Yes, the existing eVA exclusions will remain as they are today.
Yes. The current sign-in process using your JMU eID and password will remain the same.
Yes, all previous orders and requisitions will still be searchable, but the location where you will be able to find older requisitions and purchase orders will different from newer ones.
Orders created or modified within the last two years, will be transferred over into the new version of eMall/eForms, and will also be located in the Reporting and Resource Center area of eVA. Orders created or modified before approximately December 2019 will only be accessible in the Reporting and Resource Center area of eVA.
If the order was created or modified within the last two years, it will be transferred over into the new version of eMall/eForms, and you will be able to copy it to create new requisitions. Orders created or modified before approximately December 2019 will only be accessible in the Reporting and Resource Center area of eVA, so you will not be able to copy those orders to create new requisitions.
No, any requisitions that have not been fully approved and are in composing or submitted status will not be transferred to the new eVA.
