Substantive change is defined by SACSCOC as "a significant modification or expansion of the nature and scope of an accredited institution." The university is required to notify SACSCOC of changes consistent with the  SACSCOC substantive change policy and procedures, and to seek approval prior to the initiation of a change when appropriate. These changes are categorized into institutional, program and off-campus instructional sites.

Institution changes 

  • Mission
  • Governance

Program changes 

  • New program
  • Program closure
  • New joint or dual academic awards
  • Cooperative academic arrangements
  • Change/addition of method of delivery (e.g., in-person to online)
  • Change in program length or credit hours

Off-campus instructional site changes

  • New location
  • Close a location
  • Increase in number of credits offered at the site

JMU’s policy regarding substantive change is part of the university Manual of Policies and Procedures. Policy 2102 explains the university’s process for preparing a submission to SACSCOC.

For changes that meet the criteria, SACSCOC must be notified in advance of implementation. Significant changes to a program’s curriculum require that SACSCOC review and approve a proposal/prospectus many months in advance of the change being made.

Key Deadlines

For changes to be implemented or begin January 1 to June 30 (Spring or Summer terms)

Deadline to notify PAIR—April 1
Prospectus due to SACSCOC—July 1 

For changes to be implemented or begin July 1 to December 31 (Fall term) 

Deadline to notify PAIR—October 1
Prospectus due to SACSCOC—January 1 

Examples of Substantive Changes

  • Adding a program that is a significant departure from the existing programs. 
  • Initiating programs by distance education or correspondence courses. 
  • Adding an additional method of delivery to a currently offered program. 
  • Entering into a cooperative academic arrangement. 
  • Awarding dual or joint academic awards. 
  • Adding a new off-campus instructional site. 

How do you know if a change is reportable to SACSCOC?

Each college has identified a substantive change monitor to assist in communication with PAIR about potential substantive change. If you are aware of a modification that could be a substantive change, please contact your dean's office or email SACSCOC@jmu.edu for assistance in determining any required reporting.

PAIR assists you with substantive changes​ by providing consultation and guidance​ for developing and submitting notification letters and/or prospectuses.

Chris Orem, Accreditation Liaison​ 
Tina Grace, Associate Director; Chair, SACSCOC Working Group; Substantive Change Coordinator​ 
Cindy Chiarello, Assistant Director and Substantive Change Support​ 

For more on the SACSCOC policy, refer to the SACSCOC Substantive Change website.

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