Affordable Care Act (ACA) and PAR Forms Session (TD1916)
An up-to-date version of the PAR form is now available on the HR forms page. The reference to PNT has been removed from the PAR form and all relevant account codes have been added to the dropdown list. In addition, there is now an option for indicating whether a MOU or a contract has been attached or will be forthcoming. ePAR account codes are coming soon.
All work assignments should be given a working title. Your HR Consultant is available to assist you in determining an appropriate title for the work being done.
Yes, the number of part-time hours worked should be 29 hours or less per week, on average, over the standard measurement period of May 1 through April 30.
No, hours worked at JMU are counted separately from hours worked at other state agencies.
Covered positions offer employee-paid or department-paid benefits; non-covered do not offer participation in any benefits plan.
Yes, your HR Consultant is only a phone call or email away and they can help you with this and other questions you may have.
Yes, and with the implementation of upcoming ePAR enhancements, you will be able to view the remaining hours available for any existing employee you may wish to hire. Average weekly hours will not be shown; however, the total number of hours remaining will be provided.
Yes, please include student employees’ hours on the PAR just like you do for other part-time employees.
MOUs are needed any and each time you are hiring/re-hiring Recurring non-teaching (RNT), Temporary non-teaching (TNT), or Part-time salaried non-teaching (PTS) employees. MOUs are NOT needed when hiring wage or adjunct employees. Adjuncts and the hiring department will need to complete an Adjunct Faculty Appointment Letter instead of a Memo of Understanding.
When hiring Part-time salaried non-teaching (PTS) and Quasi full-time salaried non-teaching (QNT) employees because of the additional cost of benefits to the department. (FYI-These positions have distinct position numbers.)
Actually it is preferable to hire someone as a wage employee, as the university’s time entry system allows for tracking of wage hours. Time can be accurately calculated and the position can be managed more effectively to meet the requirements of the Affordable Care Act and the Manpower Control Program.
114530, Temporary part-time, non-teaching (TNT) is one of the account codes being used to replace the old PNT. The TNT account code is used for short-term, less than nine month assignments that will not be rehired annually. A Memo of Understanding (MOU) is required, along with the PAR.
Yes, and it will be necessary to have a conversation with your HR Consultant to discuss the number of hours being worked. Your consultant will discuss with you which new account code would be appropriate to use.
Yes, grant funded positions are no different when it comes to the Affordable Care Act and the Manpower Control Program.
Winter 2014 is the goal for rolling out the ePAR with an expanded package of features. We are still working through ePAR details with IT, Payroll and Academic Affairs.
The roll-out will occur by college and by department within the college. This will be strategically planned by the division.
No, you do not need to be logged into the HRMS. Notifications arrive by email. The email contains a link to the ePAR, which allows you to comment on it, and approve it. Please note that ePARs cannot be approved/accessed off-campus.
Yes, PAR originators will receive notifications throughout each step of the ePAR process.
Emails are sent on an ‘all or none’ basis. There is currently no way to turn off emails for an individual. A solution is to create a rule in Outlook in which to forward ePAR notifications to a dedicated folder.
It is important to watch for ePAR approval emails. If deleted, there is a worklist link in the HR system where all ePARs awaiting approval can be viewed.
Unfortunately the answer is no; the ePAR does not print nicely. It is possible to make a screenshot of each page. Please contact HR PAR Coordinator, Amber Lam, if you have specific needs.
Departments may wish to establish internal procedures regarding their ePAR processes.
No, it does not disappear once it’s been through the routing process. The ePAR originator will be able to log into the HRMS and see the ePAR.
You will be able to see a list of hires in the ePAR system.
The department is responsible for paying for life insurance and retirement benefits. PTS hires require VP approval and are not readily used when hiring for part-time assignments.
The MOU is completed upon hire, and by doing so, the responsibility to adhere to the hours stipulated within the MOU is a shared responsibility between the employee and the hiring department.
Retirees must work less than 32 hours per week or risk losing their VRS benefit. Retirees may not work in excess of 31 hours per week. The state policy is that retirees work hours must be 20% less than a full time position with the intention of total hours averaging 29 per week over the entire measurement period. If JMU, as the employer, disregards the rules governing the hours to be worked for a retiree, the retiree’s benefit will be adjusted going forward and VRS may collect the overpayments from JMU.
