Policy Number: 120-5
Last Updated: 1/27/2020
Policy Title: Team Travel – Travel Roster
Administrative Contact & Phone: Athletic Business Office: 568-3829 or 568-2367
JMU Contact & Phone: AP Supervisor of Travel: 568-8019
POLICY: This policy is put forth by the JMU Athletics Department to clarify which individuals are authorized to travel with the team.
PURPOSE: The purpose of this policy is to ensure that both the travel roster and payments made by the University for team travel are appropriate.
DOCUMENTS: Official travel roster
PROCEDURES: The official travel roster is prepared by the Sport Program and must be included with any team travel reimbursement. The official travel team includes coaches, managers, trainers, communications staff, and other support personnel who are needed to provide services for the team before, during and after competition. The team roster must identify travelers by the following designations:
JMU students, staff or employees to include:
- Student Athletes
- Coaches & sport specific staff
- Team managers
- Athletic trainers or doctors
- Videographers and other electronic monitoring personnel
- Sideline personnel
- Academic Advisors
- Duke Club, Development, or Marketing personnel
- Athletics Communications
- Sport Program Administrator
- Athletic Director
Non-JMU and/or Non-Athletic Department personnel to include:
- Non-JMU radio/media personnel whom will reimburse the university the cost of travel, if applicable.
- Relatives of Athletic Department and other JMU employees. These persons must have prior, written approval of the Athletic Director. Travel costs, if applicable, for these persons may NOT be paid by the sport program. For example, an airline ticket initially purchased for a non-official travel party individual must be purchased with private funds, not JMU funds. The travelers themselves must pay for the cost of travel directly to the vendor. Note different rules may apply for chartered transportation please see the air charter section of the ABO website for further information.
