How do I get started?

Step 1:

Request a user account for VirtualEMS. For Student Organizations take the Student Event Planner training. For University Departments, send an email with your name, e-id, department and phone number to event-management@jmu.edu and an account will be created within 48 hours. Now you’re ready to Submit an Event Request online using VirtualEMS.

Step 2:

Determine your space needs and which facility would be the most appropriate. Get specific information about the room(s) you would like to reserve. Check the University Facility Summary.

Step 3:

For Non-University Customers ‑ Is this space within your budget?  Find out the Rates

Step 4:

Is there any additional information about the type of event that I’m planning or the specific space I would like to reserve that I need to consider? Refer to the Scheduling Processes.

Step 5:

Is it too early to schedule this space? Check the Event Scheduling Timeline for the correct year and you’ll know for sure.

Step 6:

Have questions about what types of activities are allowed in this space? Will you be having food, watching a film or fundraising? Check under Policies to make sure your event conforms to campus rules.

Step 7:

Are you interested in services JMU can provide for your event? Will you need Signage, Catering, Parking or Transportation? See what’s available for you under Services.

Step 8:

Is the time and location available for your event? Check on VirtualEMS (Event Management Scheduling Software) to be sure that the space you would like to request isn’t already reserved.

Step 9:

Follow the directions in the confirmation email you receive from the scheduler, complete any additional paperwork and/or diagrams. Still have questions? Don’t hesitate to contact us at 540-568-7901 or e-mail us at event-management@jmu.edu