VIEW: Steps to hire your new student employee

Want a more indepth traning? Want a 1 on 1 or small group training with a Student Employment Administrator? Complete the Training Request form and a Student Employment Team Member will contact you soon!

New Hires

A New Hire is defined as a student who has never worked for the University. This includes students who previously worked in the bookstore or dining services.  A new hire is NOT eligible to begin working until the I9 form, Sections 1 & 2 are completed and the hiring department has received a confirmation email from Student Employment.

Required Paperwork:

  1. Employee Information Form (upload to ePAR)
  2. Position Description (upload to ePAR)
  3. W-4 Federal Withholding Certificate (send original to Payroll at MSC 5706)
  4. VA-4 State Withholding Certificate (send original to Payroll at MSC 5706)
  5. Direct Deposit Form (send original to Payroll at MSC 5706)
  6. Copy of Student's Social Security Card (upload to ePAR)
  7. Watch I9 Section 1 Video, then complete section 1 of the I-9 Employment Eligibility Verification Form
  8. ePAR (HRMS)
  9. Paper PAR, Personnel Action Request Form
    1. Only use a paper PAR when making a "correction" to an ePAR.
Re-Hires

A Re-Hire is defined as any student who has previously been a JMU employee.  This does not include employment with the bookstore or dining services.

  • If there is a lapse in service of six (6) months or more, student will need to complete new tax and direct deposit forms.
  • If there is a lapse in service of one (1) year or more, student will need to complete a new I-9 Verification Form and tax and direct deposit forms. 

Required Paperwork:

  1. ePAR (HRMS)
  2. Paper PAR, Personnel Action Request Form
    1. Only use a paper PAR when making a "correction" to an ePAR.
  3. Position Description (upload to ePAR)

Optional Paperwork: If the student wishes to change their direct deposit and/or withholding information, attach the appropriate form(s) from this list:

  1. W-4 Federal Withholding Certificate (send original to Payroll at MSC 5706)
  2. VA-4 State Withholding Certificate (send original to Payroll at MSC 5706)
  3. Direct Deposit Form (send original to Payroll at MSC 5706)
  4. Employee Information Form (for employees that need to change their personal info.)
Background Checks

You will need to complete a background check on your student employee if the following applies:  1) Student employee handles and/or processes payment credit card data and transactions or 2) Student employee works with personally identifiable information (student names, addresses, phone numbers, email addresses, student ID numbers, employee ID numbers, etc.). The form can be found at this link, Background Check Form. Please upload it to the ePAR or send the paper version to Student Employment, MSC 3519. If you have any questions, please call 568-3269 or email studentjobs@jmu.edu.

Graduate Assistantships

 For information on Graduate Assistantships, please visit the Graduate School Website.

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Student Employment
Student Success Center
MSC 3519
738 South Mason Street
Room 5228
Harrisonburg, Virginia 22807
Email Us
(540) 568-3269
Fax: (540) 568-7994