Please note that these regulations complement the existing policies of James Madison University, Student Affairs, and Event Management. Failure to comply with facility regulations, University Policy, and State or Federal laws may lead to an Office of Student Accountability and Restorative Practices referral, the forfeiture of reservation privileges, and/or the cancellation of existing reservations. 

Alcohol and Food 

Animals 

Bulletin Board Use & Posting Public Notices

Building Accessibility 

  • Do not cover doors or windows during events. 
  • Common areas must remain open to the public at all times.  
  • No obstacles or obstructions may impede the ability to exit from offices, rooms, hallways, or stairways. 
  • Bikes and scooters must be stored in designated racks. Bicycle Policies - JMU
  • Everyone must comply with building evacuation procedures during emergencies. Student Handbook: Standards of Conduct & Policies - JMU

Contractual Agreements 

  • All contracts with an external entertainer or vendor must be submitted to facility staff for review four weeks before the event. This includes contracts involving speakers, performers, groups, or service providers. This review ensures that the facility can adequately accommodate and support any associated requests. 
  • See also: Student Handbook: Standards of Conduct & Policies - JMU

Dangerous Practices 

Event Timing 

  • Cancellations must be made at least 24 hours prior to the event, or your organization will incur a $50 non-cancellation fee.
  • All events must conclude by the facility's closing time. Equipment must be cleaned up by this time. Failure to do so will result in a $50 fine and a $25 per hour fee for exceeding operating hours. 
  • Events outside normal operating hours require prior approval and will be charged at $25 per hour. Refer to the building hours for reference. 
  • Events may not be scheduled past 2:00 a.m. 

Event Sponsor Responsibility 

  • Event sponsors are responsible for their guests' actions and ensuring that room occupancy limits are not exceeded. 
  • Event sponsors will be held responsible for any loss or damage to the facility or equipment.

Hanging or Displaying 

  • Please reach out to the facility to discuss options for displaying materials for your event. 
  • As a last resort, painter's tape (Frog Tape) is allowed for hanging or displaying items.  
  • Painter's tape is not provided. 

Housekeeping 

  • Any excessive housekeeping fees will be billed to scheduled event.   
  • Excessive housekeeping may include unauthorized paint use, damage to waxed floors, or other similar activities. 
  • Bookings at Memorial Hall Auditorium may be billed for housekeeping based on the size and nature of the event. 

Inclement Weather 

  • If the university closes, ALL scheduled events are cancelled.  Any scheduled events during a delay will be subject to cancellation. 
  • Festival Student and Conference Center will operate in alignment with Festival Food Court’s operating hours.  
  • The Union and Student Success Center will adhere to any University closures or delays. 
  • TDU will maintain 24/7 accessibility through card swipe access. 
  • Additionally, Operations Managers reserve the right to adjust operating hours during evenings, weekends, or non-academic class days based on prevailing weather conditions for the safety of all stakeholders.  Announcements will be posted on the facility's webpage and social media accounts. 

Open Flames 

  • Open flames, including candles of any type, are prohibited inside Student Life facilities. Incense is also prohibited.  Use of Sterno is prohibited, except for use by JMU Dining Services.  
  • Any open flames or open burns such as bonfires, candles, grills, etc. on state property require
    approval at the JMU vice presidential level or higher. Risk Management: Fire Safety - JMU or Event Management: Policies - JMU 

Paint/Confetti/Glitter 

  • Water-based paint pens and markers are permitted. Other types of paint are not allowed. 
  • Glitter, confetti, or colored sand is prohibited in all spaces, including on banners and signs. Failure to comply will result in cleaning charges starting at $50.00. 

Smoking, Vaping, Tobacco, and Nicotine Regulations 

  • Pursuant to Policy 1111: Smoking, Vaping, Tobacco and Nicotine Regulations - JMU, smoking/vaping is not permitted within buildings, facilities, structures, or vehicles owned, leased, or rented by the university. 
  • Smoking is permitted outdoors on university grounds, plazas, sidewalks, malls, and similar open pedestrian-ways, unless such areas are designated as non-smoking areas, provided smokers are 25 feet or more in distance away from an entrance, exit, outdoor air intake, or operable window of any facility, including parking garages  

Relevant University Policies 

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Success Center
Student Success Center
738 South Mason Street
Harrisonburg, Virginia 22807