Student organizations can schedule events for the next academic year as early as April of the prior academic year.  Check the Event Scheduling Timeline linked below to determine when you need to request space. Planning is key to all of your space needs and should be done as early as possible for the best availability. The minimum notice needed for some of our most received "routine" event requests are:

• 8 Weeks+ from event date for events that may require: contract, tent, stage, inflatable, vendor sponsor, or special activity. These events most likely will require campus partner approvals well in advance. 
• 3 Weeks+ from event date for events that require approvals by campus partners for things such as film rights, setups/diagrams, catered or non-catered food, DJs, large attendance, and merchandise approvals.
• 72 Hours+ from event date for events that do not require campus partner approvals and the room is a pre-set room with no setup or operational support needed. 

*Requests needed within the 72 hour window of an event are considered short notice and are not permitted in EMS; however, scheduling offices may work with you to schedule your event as an exception at their discretion.

*Cancellations should be made by contacting the appropriate Facility Operations office and Scheduling offices at least 24 hours in advance to avoid fines. 

Please reference the Dates to Remember link below to know what major events are happening on campus so you can plan accordingly.