Student organizations can schedule their planned events for the next academic year as early as April of the prior academic year.  Check the Event Scheduling Timeline and Dates to Remember  here and watch the video to determine when you need to request space. Planning is key to all your space needs and should be done as early as possible for the best availability.

For scheduling most of your “Routine” student events, please follow these White, Purple, and Gold Tier event best practices:

White Tier Event: If your event is simple and the room is preset with no extra setup or support needed, then your request should be submitted in EMS 72+ hours in advance of your event start time.  

Purple Tier Event: If your event requires approvals for film rights, setups, diagrams, catered or non-catered food, large crowds and/or merch, your request should be submitted in EMS 3+ weeks in advance of your event start time.  

Gold Tier Event: If your event requires contracts, stages, inflatables, vendors, sponsors, or unique activities, your request should be submitted in EMS 8+ weeks in advance of your event start time.

*Important: Campus partners require advance approvals for most events.  Following these procedures will ensure the best support and success for your events.