• Most student organizations at JMU participate in some sort of fundraising activities. Additional information on fundraising opportunities is located on the Student Activities & Involvement website.
• Student organizations may wish to sell their own merchandise.
• Fundraisers may be held in The Union Info/Sales Area, The Union Patio, Warner Commons, TDU Patio, Festival Highlands Room, Festival Patio or table space in other academic buildings.
• Space must be reserved using the online request form VirtualEMS.
  • Other academic buildings – Request info table space from the Building Coordinator (A list of the Building Coordinators can be found on the Risk Management website)
• See the Fundraising Policy for information on what is allowed and what is not allowed.
• Vendors are allowed in The Union Info/Sales Area, The Union Patio, Highlands Room, and on the Festival Patio.
• A list of approved vendors is available at this website under Vendor Policies.
• Obtain all appropriate signatures (see list below) on the JMU Event Approval Form. Fundraisers may require one or more of the following approvals:
  • Approved Vendor Sales – Vendor must be from the approved vendor list. No additional approvals required. The vendor is required to pay the sponsoring student organization a percentage of sales. The student organization is responsible for acquiring the appropriate space for the vendor sales.
  • Food Sales – Angie Steele (steeleaw@jmu.edu), Dining Services, D-Hall 3023 any time food is sold. Allow 5 days for signature. You may scan the Event Approval Form and email it to her for a signature. This is recommended during peak times, i.e. the first few weeks of each semester.
  • Merchandise Sales/Giveaways – The Merchandise Approval Form must be submitted online to the Student Activities & Involvement Office. If merchandise is being imprinted, a copy of the artwork and/or text must be attached to the online form. The Merchandise Approval Form is available on the forms section of the Student Activities & Involvement website. (This online form is to be completed any time merchandise is being sold or given away by your organization, including apparel, mugs, etc.) If the imprinted merchandise uses the JMU logo, image or name, additional signatures will be required, so allow at least 7-10 days.
  • Sport Clubs (under the umbrella of URec) must use the URec Merchandise Approval Form.
• Return completed JMU Event Approval Form, and Merchandise Approval Form (if applicable), to the appropriate scheduling authority. All paperwork must be returned 2 weeks prior to the event date or the reservation will be canceled.

***Credit card vendors are NOT allowed on campus***