Training must be completed before a vehicle request can be submitted in AiM. Training can be requested through MyMadison (IT524). Once training has been completed, login to AiM to request a vehicle.

A valid drivers license is required to pick up the vehicle. The use of state vehicles is regulated by policy #4303.

By renting a motor pool vehicle through AiM, the account tied to the request will be charged for use as well as any accidents occurring during the rental.

If travel plans are canceled or a vehicle is no longer required, the Transportation Department must be contacted 24 hours prior to departure time. Failure to do so will result in charges equal to a one day rental of the vehicle type requested.

Damage to a vehicle of less than $1000. not mentioned in the damage section of the pre-trip condition assessment will be the responsibility of the operator and repairs will be billed to the department’s org, unless the damage is covered by another party’s insurance.

The approver must have signature authority on the billable organization code listed on the vehicle rental request. 

Trip charges that are questioned can be done by sending an email to FM Transportation at transportation@jmu.edu.