Facility Reservations
JMU student organizations and departments: Please begin your request to reserve UREC space in the Virtual Event Management Software (EMS). Log in with your MyMadison credentials. Student organizations must have a certified student event planner to use the EMS Software.
Questions and general reservation inquiries: Contact the Coordinator of Member Services.
Please note that UREC is not offering children's birthday parties at this time.
UREC Reservation Basics
View UREC's Reservations and Events Policies and Procedures here, which includes information about rehearsals and practices, walks and runs, special structures, and more.
- Event requests must be made 2 weeks prior to event date.
- Your event may require a meeting with Reservations and Events staff to discuss logistics and event planning. You will be notified if a meeting is required.
- If your request requires space rental fees and/or special staffing, you will be contacted with further details.
- After you’ve made your reservation, you may also need to submit a JMU Event Approval Form and gather the appropriate signatures for your event.
- Cancellations must be made 48 hours prior to the event. Failure to do so will result in the loss of privileges to reserve space in the future. If a cancellation is not made 48 hours prior to the event, groups may be charged a cancellation fee.
- In the event of inclement weather, your event may be delayed or cancelled.
- If fees occur, an invoice will be sent after the event.
Scheduling Timeline
General requests for UREC spaces for student organizations and departments will open in EMS according to the following timeline:
- Fall 2024: Opens August 5
- Spring 2025: Opens November 25
- Summer 2025: Opens April 7
Student Event Planner Certification
Student organizations wishing to reserve event space must have a certified student event planner within their org to use the EMS software. Visit the Student Event Planner Certification website to view the training and complete the test for certification. Once your representative receives confirmation, they’ll be able to use their eID to login and reserve space.
Forms
After you’ve made your reservation, you may also need to submit a JMU Event Approval Form and gather the appropriate signatures for your event.
Contact Us
Questions about reserving spaces at UREC or policies? Contact the Coordinator of Member Services.
Drop-In Space Availability
UREC aims to maintain adequate drop-in recreational space during all operational hours for UREC participants. UREC also aims to support campus group recreational events and sport practices and competitions through a wide variety of recreational events and reservations.
To see what spaces will be available when planning your visit to UREC:
VIEW RESERVATIONS
LEARN HOW TO VIEW SPACES
Please note that all drop-in use is on a first-come first-serve basis. Availability and reservations are subject to change. Events under EMS do not override hours of operation. The Fitness Center and track are not reservable, and therefore open for drop-in during operational hours.
For questions regarding reservations, please contact the Coordinator of Member Services.
